Training Objectives

By the end of the programme, participants will be able to:

• Understand how to effectively run a compliant payroll office
• Understand payroll implementation
• Know how to generate information and reports for internal and external use
• Comprehend how to plan, organize, implement and monitor work within the payroll environment
• Realize the integration of payroll into the HR and finance departments
• Appreciate the mitigating risk and implementation of controls
• Perform functions of internal and external payroll audits

Training Outline

Payroll Environment

This introductory section will help participants learn the basic functions performed by an effective payroll department. More specifically:

• The payroll department
  • The department structures
  • Information flow
• Responsibility of the Payroll Administrator

Creating an effective payroll department

During this section, participants will learn about the steps must be followed for a company to establish an effective and efficient payroll department. More specifically:

• How to Effectively Run the Payroll Department / Office
• Integration with Company Policies
• Creating a payroll procedures manual
  • Payroll processes
  • Year-end
  • Payroll software
  • Managing major change
  • Security
  • Company policies

Practical Payroll Implementation

During this section participants will learn about the proper implementation of policies and procedures for an effective payroll function, eliminating at the same time the payroll risks. More specifically:

• The Key Steps Involved in Payroll Activities.
• Creating Cost Centres, Pay Points and Job Codes
• Maintaining Employee Data
• Processing Leave
• Setting up Payslips and Ensuring Regulatory Compliance
• Capturing Overtime and Additional Payment Information

Effective Payroll Controls

During this section participants will learn about the controls that must be in place in order to secure the integrity and reliability of the payroll information. More specifically:

• Protection of personal information
• What are internal controls?
• Identifying risks in the payroll cycle
• Implementation of payroll controls
• Evaluating payroll controls
• Outsourcing arrangements and responsibilities
• Common mistakes and how to avoid them
• Payroll and external audit procedures

Payroll Reporting

During the last part of the session, participants will be familiarized with the contents of the major reports must be created and include payroll information for both internal and external use. More specifically:

• Common Payroll Measurements and how they are used
• Contents of the various payroll reports and how to use them
• How to utilise payroll reports for problem solving

Seminar Closing

• Revision
• Q&A
• Feedback

Training Style

• Illustration of key terms and concepts
• Preparation and discussion of practical examples, including mini cases
• The course will have both a theoretical and practical framework with real examples drawn from actual companies, local and international
• Activities and Break-out groups

CPD Recognition

This programme may be approved for up to 5 CPD units in Accounting and Auditing. Eligibility criteria and CPD Units are verified directly by your association, regulator or other bodies which you hold membership.

Who Should Attend

• Payroll Administrators who wish to enhance their payroll knowledge and application
• Human Resource professionals who wish to gain a better understanding of the payroll system and how it is integrated into the corporate human resource environment
• Accountants who wish to diversify their skillset for career progression
• Payroll supervisors or managers,
• Finance officers or managers who oversees the payroll function.