EIMF, the European Institute of Management & Finance, is committed to protecting the privacy of your personal DATA. EIMF is the trading name of EIMF Holding Ltd who is the ‘data controller’ of your information under the General Data Protection Regulation.
“Personal Data” means any information relating to an identified or identifiable natural person.
- EIMF – who we are
The European Institute of Management and Finance (EIMF) is a leading provider of premium courses, professional and executive education, e-Learning and tailored learning solutions with a strong emphasis on the financial and professional services sector.
As the Controller, the EIMF determines the purpose and means of processing individuals’ personal data. In each case, the personal data controller will be the EIMF.
- Personal data that we may collect:
The EIMF processes different personal data for a variety of reasons. These may include:
Personal data for contact, service provision and other purposes:
These may include, name, position, participant’s telephone number, details of person authorising attendance, academic and professional qualifications, date of birth, AAT registration and membership number.
Information necessary to make payments:
This may include bank account details and other relevant details.
Compliance with statutory obligation:
The EIMF may process personal data where obliged to do so under the law (e.g. employment records, company records, tax reporting obligations, AML Laws).
- Time of collection of personal data
Personal data may be collected by the EIMF where you or an organisation with which you are related in any capacity (e.g. employee, officer, representative) (the “Client Entity”) contact the EIMF in relation any services that it may provide. Your personal data may also come to our possession in case you express any interest to and/or become an employee of the EIMF. Your data may also be collected when an organisation engages the EIMF to provide services and you are engaged in the organisation in any capacity that is relevant (for example, director, representative, employee of such entity with which the EIMF deals in providing any services).
- Use of your personal data
The EIMF will process personal data to:
- Provide its services or enter into discussions for the provision of services to you or a Client Entity;
- Manage the day-to-day tasks relating to the business relationship with you or a Client Entity (e.g. communication, payments, invoicing, support);
- Analyse, market and improve its services as well as develop new services that may be of interest to you or a Client Entity;
- For physical security and IT security purposes;
- For insurance coverage purposes;
- In compliance with its legal obligations including accounting and tax;
- To be able to identify the individuals acting for a Client Entity or engaged by a Client Entity in a task which requires that the EIMF communicate with such individuals;
- To defend or uphold its legal rights;
- To comply with any order of a responsible court or other authority;
- In relation to any services that may be offered to the EIMF by any person or other entity including for example legal services, tax services, public services;
- For research purposes regarding the effectiveness of website services, marketing, advertising and sales efforts;
- To keep you or a Client Entity informed in relation to its services and products;
- For direct marketing purposes in promoting the EIMF’s legitimate interest. In such a case you may opt-out of direct marketing as provided further below.
- For recruitment, employment, payroll and other related purposes of the EIMF;
- For purposes that are similar or connected to the above or for any other purpose that you or a Client Entity will provide personal data to the EIMF.
- Legal ground for personal data processing
The EIMF may process the personal data set our above on one or more of the following:
- You have provided your consent to the EIMF for the specific purpose of processing;
- The processing is necessary for the performance of a contract to which you or a Client Entity are party or in order to take steps at your or a Client Entity ‘s request prior to entering into a contract with the EIMF;
- Processing is necessary for compliance with a legal obligation to which the EIMF as the controller is subject;
- Processing is necessary in order to protect the vital interests of you or of another natural person;
- Processing is necessary for the purposes of the legitimate interests pursued by the EIMF as the controller or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data, in particular where the data subject is a child. Examples where the EIMF may process personal data on this ground, include product development, communications and marketing, insurance purposes, employment and recruitment purposes, IT purposes (e.g. data loss prevention, information, system, network and cyber-security, employment data processing, general operations and due diligence (e.g. internal customer analysis, reporting and management information).
- Provision of your personal data to third parties
- The EIMF may share information in the context of providing its services to you or any Client Entity with other third parties including for example, trainers at our courses, payment processors, database service providers, other specialist service providers where instructed by you or a Client Entity to do so, its own legal and/or other advisors, other service providers (e.g. online storage centres, cloud service providers. and statistics monitoring).
- The EIMF may also share your information where obliged to do so by an applicable court order and/or where required to do so by an applicable law.
- The safety of your personal data
The EIMF takes the appropriate measures (physical, organisational and technical) to ensure the safety of your personal data. Your personal data may be stored electronically or in paper form.
- Personal data that you or a Client Entity provide to us in relation to other individuals.
- Where you or a Client Entity provides to the EIMF personal data of other individuals (e.g. officers, secretary, employees, other individuals that the Client Entity interacts with or persons related to you) you or the Client Entity (as the case may be) represent to the EIMF that you or the Client Entity are duly entitled to do this.
- You or a Client Entity also represent and that the individual in question is aware of the EIMF’s data protection practices as stated in this policy which may be relevant to the individual, how the EIMF may be contacted as well as such information that you or a Client Entity are obliged to provide to such individual under applicable laws in relation to the EIMF.
- How long we keep your personal data for
The EIMF stores personal data for no longer than is reasonably necessary for its processing purposes. Where EIMF stores personal data based on your consent, it will delete such personal data when you withdraw your consent and provided that it is not obliged under law to maintain such data. In case of recruitment activities, EIMF will delete your personal data if you are not employed unless you expressly consent for to the storing of your personal data for potential future roles and/or other purposes. If you accept an offer of employment by EIMF, any relevant personal data collected during your pre-employment period will become part of your personnel records and will be retained. EIMF may in any case, keep personal data as long as is necessary for the defending or making of legal claims as provided by applicable limitation laws in Cyprus.
- Transfers of personal data to third countries
The EIMF may transfer personal data to third countries outside the EU/EEA where required for any of the purposes stated above including for storage purposes. In each such case, EIMF will ensure that such transfers will comply with the General Data Protection Regulation (Regulation EU 2016/679 based on a Commission Adequacy decision, or appropriate safeguards (e.g. standard contractual clauses) or other grounds provided by the GDPR. You may contact EIMF in order to be informed of the appropriate or suitable safeguards (as the case may be).
- Your rights as a data subject
- Right of access – you have the right to request from the EIMF acting as your controller, to provide you with a copy of the personal data that we hold about you in which case we shall do so.
- Right of rectification – you have a right to request from the EIMF acting as your controller to correct the personal data that it holds about you that is inaccurate or incomplete in which case EIMF acting as your controller shall do so.
- Right to be forgotten – you have a right to request from the EIMF acting as your controller in certain circumstances to erase your personal data from its records. In case that these circumstances apply to your case and provided that no exception to this obligation applies (e.g. where we are obliged to store your personal data in compliance with a legal obligation under Cypriot or EU law), the EIMF acting as your controller will erase your personal data from its records.
- Right to restriction of processing – you have a right to request from EIMF acting as your controller where certain conditions apply, to restrict the processing of your personal data. Where these conditions apply the EIMF will restrict the processing of your personal data.
- Right of portability – you have the right to request from the EIMF acting as your controller where certain conditions apply, to have the data it holds about you transferred to another organisation. Where these conditions apply EIMF will transfer your personal data to another organisation.
- Right to object – you have the right to object on grounds relating to your particular situation, to certain types of processing such as direct marketing.
- Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
- Right to judicial review: in the event that the EIMF refuses your request for any rights of access, it will provide you with a reason as to why.
EIMF may charge you a reasonable administrative fee for of your requests that are unreasonable or excessive as sell as where you request additional copies.
EIMF will endeavour to satisfy your requests promptly and no later than the time limits set by the applicable law. If you have a complaint, you may submit a complaint as stated below.
- Failure to provide personal information
If the EIMF requests you to provide to it personal data and you fail to do so such the EIMF may not be in a position to provide a service and/or enter into an agreement with you, in which case it will inform you accordingly.
- Your right to make a complaint
The EIMF will endeavour to promptly respond to your requests and complaints. In the event that you are unsatisfied, you may submit a complaint to the EIMF at the following email address: firstname.lastname@example.org
If you are still unsatisfied you may submit a complaint to the Commissioner for the Protection of Personal Data. The EIMF can provide you with the contact details upon request.